Policies & Procedures

  • Admissions
  • Board of Trustees
  • CSSA
  • Curriculum Committee
  • Academic Affairs
  • HR
  • Finance
  • IQA-IA
  • IT / IT and Registrar
  • Registrar / IT and Registrar
  • Library
  • Learning Support Center / Academic Affairs
  • Research Committee
  • Facilities
  • Complaint Committee

Admissions

Procedure Title CAT/ACCA Account Re-registration Procedure
Version 1.1
Effective Date April 23, 2019
Adopted by Admissions Department
Owner Admissions Department
Inquiries [email protected]
Scope This Procedure applies to CamEd students.
Purpose This Procedure is to establish a procedure to re-activate a CAT/ACCA account once it is suspended.
Procedure Title Exemption Procedure
Version 1.2
Effective Date June 08, 2020
Adopted by Admissions Department
Owner Admissions Department
Inquiries [email protected]
Scope This Procedure applies to CamEd students.
Purpose This Procedure is to establish a procedure to process exempted papers of CAT/ACCA students
Procedure Title High School Presentation Procedure
Version 1.3
Effective Date May 4, 2022
Adopted by Admissions Department
Owner Admissions Department
Inquiries [email protected]
Scope This procedure is applied for presentation in all high schools both private and government schools.
Purpose This procedure is to promote the BA+CAT program to all high school students.
Policy Title Program Transfer Procedure
Version 1.2
Effective Date June 10, 2020
Adopted by Admissions Department
Owner Admissions Department
Inquiries [email protected]
Scope This Procedure applies to students who wish to transfer from bachelor program to CAT program
Purpose This Procedure is to facilitate students who want to transfer from bachelor program to CAT program as well as to give choice to students who don’t have enough time for bachelor program.
Policy Title Social Media Policy at CamEd Business School
Version 1.2
Effective Date May 4, 2022
Approved by Office of the President
Owner Admissions Department
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose This policy is to communicate with applicants, students, employees, stakeholders as well as to promote the study programs and share educational information.
Policy Title Student Orientation Policy
Version 2.1
Effective Date July 15, 2022
Approved by Office of the President
Owner Admissions Department
Inquiries [email protected]
Scope This policy is applied for all freshmen of the Bachelor program, Master program, and non-degree programs.
Purpose This policy is to improve student’s soft skills such as leadership, team building, interpersonal skills and basic computer skills.
Policy Title Student Camping Policy
Version 1.4
Effective Date May 4, 2022
Approved by Office of the President
Owner Admissions Department
Inquiries [email protected]
Scope This policy applies to all foundation year students of BA program who join student camping.
Purpose This policy is to establish main rules that students need to follow during camping.
Policy Title CamEd Student Government Policy
Version 1.0
Effective Date March 15, 2021
Approved by Office of the President
Owner Admissions Department
Inquiries [email protected]
Scope This policy applies to all foundation year students of BA program who join student camping.
Purpose This policy is to ensure a clear process of CSG in terms of the CSG management as well as the incentive.
Policy Title Bachelor Admissions Policy
Version 1.5
Effective Date May 4, 2022
Approved by Office of the President
Department Admissions Department
Inquiries [email protected]
Scope This policy applies to potential and candidate student applications for all educational programs delivered by CamEd. All employees of the Institute are bound by this policy.
Purpose This policy is to ensure an appropriate level of ability and qualifications of students who want to study at CamEd Business School as well as enhance standardization of entrance procedures and assessments.
Policy Title Graduation Report to MoEYS Procedure
Version 2.0
Effective Date July 15, 2022
Approved by Admissions Department
Department Admissions Department
Inquiries [email protected]
Scope This procedure applies to all CamEd Bachelor and Master’s students.
Purpose This procedure is to establish a framework for registering Bachelor and Master’s graduates for approval from MoEYS.
Policy Title Registration Report to MoEYS Procedure
Version 2.0
Effective Date June 15, 2022
Approved by Admissions Department
Department Admissions Department
Inquiries [email protected]
Scope This procedure applies to all CamEd students.
Purpose This procedure is to establish a framework for registration of new BA students for approval from MOEYS.
Policy Title Non-Degree Program Admissions Policy
Version 1.6
Effective Date July 22, 2022
Approved by Office of the President
Department Admissions Department
Inquiries [email protected]
Scope This policy applies to potential applicants for non-degree programs (ACCA, CAT and short courses) delivered by CamEd.
Purpose This policy is to ensure an appropriate level of ability and qualifications of students who want to study at CamEd Business School as well as enhance standardization of entrance procedures and assessments.
Policy Title Degree Program Admissions Policy
Version 2.0
Effective Date July 15, 2022
Approved by Office of the President
Department Admissions Department
Inquiries [email protected]
Scope This policy applies to potential applicants who seek admissions to the CamEd’s degree programs. All employees of the Institute are bound by this policy.
Purpose This policy is to ensure an appropriate level of ability and qualifications of students who want to study at CamEd Business School as well as enhance standardization of entrance procedures and assessments.
Policy Title Degree Program Admissions Procedure
Version 1.2
Effective Date July 22, 2022
Approved by Admissions Department
Department Admissions Department
Inquiries [email protected]
Scope This procedure applies to all employees and students for the enrollment process of the first year student of bachelor program.
Purpose This procedure is to ensure the quality of students who want to study at CamEd Business School as well as to meet the greater standardization of entrance assessments.

Board of Trustees

Policy Title Annual Budget Policy
Version 1.2
Effective Date June 12, 2020
Approved by Shareholders
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees, employees and students.
Purpose

This policy is to establish a framework for the development,

approval, and revision of the annual budget.

Policy Title Audit Committee Policy
Version 1.1
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees and employees.
Purpose

This policy is to establish an audit committee to safeguard the

financial interests of the shareholder(s).

Bylaws Title Board of Trustees Bylaws
Version 1.2
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This bylaws directly applies to the trustees and indirectly applies to all
members, employees and students of CamEd Business School.
Purpose These bylaws set forth the objectives, duties, responsibilities and
procedures of the Board of CamEd Institute, also known as CamEd
Business School.
Policy Title Risk Management Policy
Version 2.0
Effective Date 21 May 2022
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose

To identify, measure, prioritize and respond to risks challenging

CamEd Institute’s strategic objectives and operations.

Policy Title Educational Philosophy Policy
Version 1.3
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees, employees and students.
Purpose This policy is to establish the educational philosophy of CamEd,
together with a framework for the development, approval, and
revision of the educational philosophy.
Procedure Title External Audit Procedure
Version 1.3
Effective Date June 12, 2020
Approved by Shareholder
Owner Board of Trustees
Inquiries [email protected]
Scope This procedure applies to all trustees and employees.
Purpose This procedure guides the conduct of an external audit.
Policy Title Nomination Committee Policy
Version 1.0
Effective Date April 23, 2019
Approved by Shareholders
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees and employees.
Purpose This policy is to establish a nomination committee to assist
shareholder(s) in evaluation of the performance of the board of
trustees and advising on changes in executive and board
composition.
Policy Title Strategic Plan and Action Plan Policy
Version 1.4
Effective Date January 14, 2023
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees, employees and students.
Purpose This policy is to establish a framework for the development,
approval, and revision of the annual Strategic Plan and Action
Plan and related annual report.
Policy Title Trustee Job Description and Recruitment Policy
Version 1.1
Effective Date May 22, 2019
Approved by Shareholders
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees and employees.
Purpose

This policy is to establish procedures for recruitment of trustees

for the board of trustees.

Policy Title Vision and Mission Policy
Version 2.0
Effective Date January 15, 2022
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees, employees and students.
Purpose This policy is to establish the vision and mission, together with a
framework for the development, approval, and revision of the
vision and mission.
Policy Title CamEd Policy Framework
Version 2.1
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose This policy is to establish a framework for the development,
approval, revision and publication of policies, procedures, and
guidelines.
Policy Title Values Policy
Version 1.0
Effective Date March 25, 2022
Approved by Board of Trustees
Owner Board of Trustees
Inquiries [email protected]
Scope This policy applies to all trustees, employees and students.
Purpose

This policy is to establish the core values that determine the beliefs, guidelines and culture of the institute.

 

Career Services and Student Advising

Policy Title Counseling and Academic Advising Procedure
Version 3.0
Effective Date July 15, 2022
Approved by Career Services and Student Advising Department
Owner Career Services and Student Advising Department
Inquiries [email protected]
Scope This procedure applies to all students, support staff, and academic staff who use counseling services and academic advising as they have low academic results, fail more than two courses per semester or spend more than 4 years in the program.
Purpose This procedure aims to provide guidelines to the students and support staff on counseling services and underperforming students in response to their academic needs and concerns and to arrange an effective study plan to improve performance and increase student retention.
Procedure Title CamEd Graduate Status Records Procedure
Version 1.0
Effective Date 22 June 2020
Approved by Career Service and Student Advising Department
Department Career Service and Student Advising Department
Inquiries [email protected]
Scope This procedure applies to all CamEd graduates of the BA, ACCA and CAT programs
Purpose To update the status of all CamEd graduates of the BA, ACCA and CAT programs to ensure accurate records with a focus on employment
Policy Title Career Services and Student Advising Policy
Version 1.2
Effective Date June 17, 2020
Approved by Office of the President
Owner Career Services and Student Advising Department
Inquiries [email protected]
Scope This policy applies to students, employees of CamEd Business School.
Purpose To establish the vision, mission and framework for the activities of the Career Services and Student Advising Department.
Procedure Title Employment Support Procedure
Version 2.0
Effective Date June 19, 2020
Adopted by Career Service and Student Advising Department
Owner Career Service and Student Advising Department
Inquiries [email protected]
Scope This procedure applies to all senior students and fresh graduates of the BA program and students of ACCA/CAT programs, who need employment support.
Purpose ‘To ensure that all senior students, fresh graduates of the BA program and students of ACCA/CAT programs receive quality employment support services from CSSA’
Procedure Title Tutorial Session Procedure
Version 1.0
Effective Date June 19, 2020
Approved by Career Service and Student Advising Department
Department Career Service and Student Advising Department
Inquiries [email protected]
Scope This procedure applies to all tutors and all students of any program in CamEd.
Purpose To monitor and support the tutorial sessions arranged between tutors and students to improve student’s academic performance over specific subjects and increase student retention rate.
Policy Title Student Club Policy
Version 3.0
Effective Date July 15, 2022
Approved by Office of the President
Department Career Services and Student Advising Department
Inquiries [email protected]
Scope This policy applies to all CamEd students.
Purpose This policy is to establish a framework for the creation and management of student clubs.
Policy Title Student Recognition and Awards Policy
Version 1.3
Effective Date December 10, 2020
Approved by Office of the President
Owned by: Career Services and Student Advising Department
Inquiries [email protected]
Scope This policy applies to all outstanding students of the BA, ACCA, and CAT Programs.
Purpose This policy is to provide guidance on the governance and selection criteria for recognizing and awarding the outstanding students of CamEd.
Policy Title Student Sport Policy
Version 1.3
Effective Date December 10, 2020
Approved by Office of the President
Owner Career Services and Student Advising Department
Inquiries [email protected]
Scope This policy applies to all employees and students for sports activities.
Purpose This policy is to create opportunities for all students to participate in and enjoy a wide variety of sports.

Curriculum Committee

Policy Title Course Coding Policy
Version 1.1
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Curriculum Committee
Inquiries [email protected]
Scope

This policy is compulsory for courses that earn credit towards a higher education qualification. At the discretion of the Curriculum Committee, this policy may be applied to non-degree courses.

Purpose The purpose of course codes is to help students, faculty,
employers, and other stakeholders quickly understand the level
of difficulty and subject area of a course.
Policy Title Course Credit Policy
Version 1.1
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Curriculum Committee
Inquiries [email protected]
Scope This policy is compulsory for courses that earn credit towards a higher education qualification.
Purpose The purpose of credits is to assist in indicating the duration, scope and depth of learning activities for a course.
Policy Title Course Specification Policy
Version 3.0
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Curriculum Committee
Inquiries [email protected]
Scope This policy covers all courses leading to higher education qualifications awarded by the Institute.
Purpose The purpose of the policy on course specifications is to establish a framework and format for course design to guide institution management, academic staff, students and other stakeholders in delivering, managing, monitoring and evaluating courses.
Policy Title Curriculum Committee Policy
Version 2.2
Effective Date July 11, 2020
Approved by Board of Trustees
Owner Curriculum Committee
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose This policy is to establish a framework for the development, approval, revision and publication of policies.
Policy Title Degrees with Distinction and High Distinction
Version 1.0
Effective Date Jan 15, 2022
Approved by Board of Trustees
Owner Curriculum Committee
Inquiries [email protected]
Scope This policy is applied to all students in academic degree programs.
Purpose This policy is to provide guidance on the governance and selection criteria for recognizing and giving the distinction and high distinction on both the transcript and diploma for academic degree students.

Academic Affairs

Procedure Title Class Observation Procedure
Version 1.2
Effective Date June 8, 2020
Adopted by Academic Affairs Department
Owner Academic Affairs Department
Inquiries [email protected]
Scope This procedure applies to all employees and students.
Purpose This procedure guides the Faculty Council in conducting classroom observations of academic staff to provide developmental feedback and performance evaluation.
Policy Title Faculty Council Policy
Version 2.1
Effective Date June 8, 2020
Approved by Office of the President
Owner Academic Affairs Department
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose The purpose of this policy is to provide development support to academic staff and also advise the President and the Board of Trustees on academic issues related to both the faculty members and the students.

Human Resource

Policy Title Academic and Support Staff Training and Development Policy
Version 1.1
Effective Date June 26, 2020
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all full-time academic and support staff
Purpose To provide a guideline for training and development of full-time academic and support staff’s competencies to perform CamEd’s strategic and action plans
Policy Title Academic Staff Office Hours Policy
Version 2.0
Effective Date January 24, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all academic staff.
Purpose This policy sets out the required office hours for academic staff to facilitate student engagement.
Policy Title Academic Ranking Policy
Version 1.2
Effective Date June 26, 2020
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all academic staff.
Purpose This policy establishes the principles to be followed for awarding academic titles to academic faculty.
Policy Title Academic Staff Performance Evaluation Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all CamEd academic staff.
Purpose To establish a means of evaluating the performance of academic staff for the purposes of quality control, recognition, feedback and improvement.
Policy Title Community Engagement and CSR Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees.
Purpose This policy sets out the principles for CamEd to help guide CamEd in having a positive impact on the community.
Policy Title Dress Code Policy
Version 1.1
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees.
Purpose This policy sets out a framework to ensure that employees have to dress appropriately in business attire.
Procedure Title Emergency, Fire Prevention and Fire Alarm Procedure
Version 1.1
Effective Date April 23, 2019
Adopted by Human Resource Department
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all staff and students of CamEd Business School.
Purpose To ensure that students, employees and visitors will be safe in the event of a fire.
Policy Title Employee Orientation Procedures
Master Policy Recruitment Policy
Version 1.0
Effective Date April 23, 2019
Adopted by Human Resource Department
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all new employees.
Purpose To welcome new employee with a collaborative effort that includes human resource (HR), the hiring department and other teams throughout CamEd by providing new hires appropriate guidance and information that can ensure success with their new positions.
Policy Title Environmental Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees.
Purpose This policy sets out the principles for CamEd to help protect the environment.
Policy Title First Aid Procedure
Version 1.0
Effective Date April 23, 2019
Adopted by Human Resource Department
Owner Human Resource Department
Inquiries [email protected]
Scope The procedure applies to all students and employees
Purpose The aim of the procedure is to ensure that the institute meets its statutory duties to staff under health and safety legislation and also meets its duty of care towards students and employees to be provided in an emergency situation.
Policy Title Health, Safety and Security Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees, students,and visitors to CamEd
Purpose To establish and maintain the safest possible workplace environments for its students, faculty, staff, and visitors as well as safeguarding physical property.
Policy Title Health Care and Mental Health Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope The policy applies to all employees and lecturers
Purpose This policy is to promote and maintain good health of employees and professors so that they are able to provide better and secure services to the institute.
Policy Title Leave Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees of CamEd
Purpose This policy seeks to clarify the employee’s entitlements and obligations in relation to leave.
Policy Title Management and Support Staff Performance Policy
Version 1.1
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all CamEd staff.
Purpose To provide a framework of evaluating the performance of staff and
providing constructive feedback and open communication between managers and team members.

Promotion, Pay and Benefits Policy 

Policy Title Promotion, Pay and Benefits Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope The policy applies to all employees and lecturers
Purpose This policy is to provide pay, benefits and entitlements to attract, develop and retain academic and non-academic staff
Policy Title Recognition of Academic and Support Staff Excellence Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees, including academic staff and support staff.
Purpose To recognise and encouragement excellence in innovation, work and effort toward achievement of the institution’s vision and mission.
Policy Title Recruitment Policy
Version 1.2
Effective Date May 20, 2020
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope

This policy applies to all employees of CamEd and all applicants including interns

Purpose

To recruit qualified academic and support staff in a professional, fair and ethical approach.

Policy Title Sexual Harassment Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees.
Purpose This policy is to provide a workplace free from sexual harassment.
Policy Title Smoking and Alcohol Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees and students at CamEd Business School
Purpose This policy sets out a framework for the management of alcohol, smoking, pharmaceutical and illicit drugs at CamEd Business School.
Policy Title Employee Induction Procedure
Version 1.0
Effective Date April 23, 2019
Adopted by Human Resource Department
Owner Human Resource Department
Inquiries [email protected]
Scope This procedure applies to all new employees and interns.
Purpose To welcome a new employee or intern with a collaborative effort that includes human resource (HR), the hiring department and other teams throughout CamEd by providing new hires appropriate guidance and information that can ensure success with their new positions.
Policy Title Overtime Policy
Version 1.1
Effective Date January 01, 2022
Approved by Office of the President
Owner Human Resource Department
Inquiries [email protected]
Scope This policy applies to all employees of CamEd
Purpose This policy seeks to clarify the employee’s entitlements and obligations in relation to overtime.
Policy Title Remote Working from Home Guideline
Version 1.0
Effective Date March 17, 2021
Adopted by Human Resource Department
Owner Human Resource Department
Inquiries [email protected]
Scope This guideline applies to all employees of CamEd
Purpose This guideline applies to all CamEd employees in the event of an emergency such as a weather disaster or pandemic which remote working is required.

Finance

Policy Title Bank Account Policy
Version 1.0
Effective Date July 15, 2022
Approved By Office of the President
Department Finance Department
Inquiries [email protected]
Scope This policy applies to all financial transactions and uses in dealing with banks and other deposit taking institutions.
Purpose The purpose of this policy is to establish adequate control procedures over Institute assets, make use of excess cash for earning returns, and managing the institute’s risk of financial loss.
Procedure Title Budget Procedure
Version 1.3
Effective Date June 25, 2020
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope The Procedure applies to all employees, executives and related stakeholders of CamEd Institute
Purpose The purpose of the procedure is to ensure resource allocation matches school priorities. Unplanned over-spending or under-spending of a Institute budget can deflect schools from previously agreed spending priorities, and this can affect the achievement of Institute development plans.
Policy Title Cash Collection and Deposits Procedure
Version 1.0
Effective Date April 23, 2019
Approved By Finance Department
Department Finance Department
Inquiries [email protected]
Scope The Procedure applies to employees and relevant stakeholders from whom cash may flow to CamEd.
Purpose The Procedure is to ensure effective stewardship of all funds collected for the Institute by outlining responsibilities and requirements related to the safeguarding of cash, segregation of duties involving cash handling and deposit of cash.
Procedure Title Disbursement Procedure
Version 1.2
Effective Date July 15, 2022
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope The Procedure applies to all employees, executives, vendors and related stakeholders of CamEd Institute
Purpose To ensure that all payments of CamEd Institute are genuine business expenditures in compliance with requirements and are completed efficiently, effectively, and take into account fraud risk.
Policy Title Investment Policy
Version 1.0
Effective Date April 23, 2019
Approved By Office of the President and the Executive Committee
Owner Finance
Inquiries [email protected]
Scope The policy applies to financial investments made by CamEd or its representatives
Purpose This policy is to maximise the company’s equity from the available resources by investing the surplus funds on interest bearing bank accounts with banks and microfinances to earn as highest return as possible.
Policy Title Non-Current Asset Policy
Version 1.1
Effective Date March 3, 2020
Approved By Office of the President
Owner Finance Department
Inquiries [email protected]
Scope The policy applies to all Non-current Asset items of the institute
Purpose To ensure that the school’s balance sheet correctly reflects the assets and liabilities of CamEd Business School and the assets are properly used safeguarded.
Procedure Title Payroll Procedure
Version 1.1
Effective Date March 3, 2020
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope The Procedure applies to all employees of CamEd Institute
Purpose The Procedure is to guarantee that employees will always receive the correct pay at the right time. It ensures that the Institute adheres to local laws, especially those that refer to taxes and some other benefits. Payroll Procedure also support the implementation of established compensation structures and department budgets
Procedure Title Procurement Procedure
Version 1.1
Effective Date July 15, 2022
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope This Procedure applies to all CamEd Institute staff and to contractors and third-parties operating on behalf of the Institute
Purpose To structure purchasing processes and sourcing strategies to ensure that the services and goods we acquire are the result of transparent and time and cost-effective decision making and risk management
Procedure Title Receivable and Provision Procedure
Version 1.1
Effective Date March 3, 2020
Approved by Office of the President
Owner Finance Department
Inquiries [email protected]
Scope The procedure applies to students and other stakeholders expected to pay CamEd Institute for school fees or other service fees.
Purpose To ensure that monies owed to the Institute are collected in a timely manner and in accordance with requirements in order to maintain Institute cash-flows and to minimise “bad debt”.
Policy Title Reconciliation Procedure
Version 1.0
Effective Date March 3, 2020
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope The Procedure applies to all operation of CamEd Institute
Purpose This Procedure provides rules and guidance that applies to staff as to when a balance sheet account reconciliation must be prepared, who should prepare it, and who should approve it.
Procedure Title Refund Procedure
Version 1.2
Effective Date June 25, 2020
Adopted By Finance Department
Owner Finance Department
Inquiries [email protected]
Scope The Procedure applies to all CamEd students
Purpose The purpose of this Procedure is to ensure that only students overpaid CamEd can be refunded in the appropriate amount and circumstances
Policy Title Copyright and Intellectual Property Policy
Version 1.0
Effective Date May 14, 2019
Approved By Office of the President
Owner Finance Department
Inquiries [email protected]
Scope

This policy applies to all CamEd staff, professors, lecturers, and students as well as all third parties.
The scope of this Policy is limited to specifying responsibilities and procedures regarding:

  • The use of third-party copyright material for teaching, or administrative purposes; and
  • This policy does not cover first-party copyright material. First party copyright is covered by the Intellectual Property Law.
Purpose

The purpose of this Policy is to outline responsibilities and process regarding the use of third-party copyright material, with the objectives of:

  • reducing the institution work exposure to the risks associated with the use of third-party copyright material; 
  • assisting staff in making full legal use of the materials by clearly identifying responsibilities.

Internal Quality Assurance And Internal Audit

Policy Title Conflict of Interest Policy
Version 1.1
Effective Date June 25, 2020
Approved by Shareholder
Department IQA-IA
Inquiries [email protected]
Scope This policy applies to all CamEd employees, including Trustees, academic staff and support staff.
Purpose The conflict of interest policy is to ensure that employees perform their duties and make decisions in the interest of the shareholder, institute and students and not be biased due to personal interests.
Procedure Title Internal Audit Procedure
Version 1.1
Effective Date June 25, 2020
Adopted by IQA-IA Department
Owner IQA-IA Department
Inquiries [email protected]
Scope This procedure applies to all relevant stakeholders such as internal auditor and auditees.
Purpose

This procedure focuses mainly on the objective, nature, processes of the internal audit to be conducted in each department.
The purpose is to:

  • Ensure the reliability and integrity of financial and operational information
  • Review the effectiveness and efficiency of the control system in each department
Policy Title Internal Quality Assurance Framework
Version 2.0
Effective Date July 11, 2020
Approved by Board of Trustees
Department IQA-IA Department
Inquiries [email protected]
Scope This framework applies to the entire institutional system.
Purpose It aims at providing principles, guidelines, mechanisms and processes of the internal quality assurance system.
Policy Title Spot Check on Cash and Deposit Reconciliation Procedure
Version 1.0
Effective Date April 23, 2019
Adopted by IQA-IA Department
Owner IQA-IA Department
Inquiries [email protected]
Scope This procedure applies to all relevant stakeholders such as internal auditor and auditees.
Purpose

This procedure covers the financial information related to cash and bank balance prepared and managed by the finance department.
The purpose is to:

  • Review the accounting and financial transactions in order to determine if there are sufficient controls over the cycle.
  • Ensure the reliability and integrity of financial information.
Policy Title Tracer Study Policy
Version 2.0
Effective Date July 11, 2020
Approved by Board of Trustees
Department IQA-IA Department
Inquiries [email protected]
Scope This policy applies to all CamEd students and alumni of degree and non-degree programs and relevant employers
Purpose The purpose of the tracer study policy is to provide guidance in the process of data collection, data analysis and reporting about the CamEd alumni’s social and employment status and to use the results to inform the curriculum development and revision and the Institute’s policy review.
Policy Title Whistle Blower Policy
Version 1.1
Effective Date April 23, 2019
Approved by Shareholder
Owner IQA-IA Department
Inquiries [email protected]
Scope This policy applies to all students, support staff, academic staff, and other relevant stakeholders.
Purpose This policy encourages the students, employees, academic staff of CamEd Business School or other interested parties to report their concerns to the Internal Quality Assurance and Internal Audit Unit in relation to illegal or unethical behaviour /standards without any fear or retaliation victimization.
Policy Title Student Retention Policy
Version 1.0
Effective Date April 23, 2019
Approved by Office of the President
Owner IQA-IA Department
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose The intent of this policy is to establish the principles, commitment
and approaches to improve student retention.
Policy Title Classroom Observation Procedure
Version 1.1
Effective Date June 25, 2020
Approved by IQA-IA Department
Department IQA-IA Department
Inquiries [email protected]
Scope This procedure applies to all academic staff and support staff.
Purpose The purpose is to review academic staff performance as part of the PDCA quality development cycle and to provide assurance that quality systems with regards to academic staff performance are operating as designed.

IT / IT and Registrar

Policy Title Acceptable use of Information Technology (IT) facilities
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department IT and Registrar
Inquiries [email protected]
Scope This policy applies to all employees and students of all programs who have a computing device or a third party owned device or make use of any institute computing device.
Purpose To ensure the appropriate use of its IT facilities and that it must be protected from damage or liability resulting from the unlawful or inappropriate use of its IT facilities.
Policy Title Computer Lab Use Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department IT and Registrar
Inquiries [email protected]
Scope This policy applies to all students who use the computer lab.
Purpose To ensure the proper usage of computer lab.
Policy Title Computer Systems Backup Policy
Version 1.2
Effective Date July 28, 2023
Approved by Office of President
Department IT
Inquiries [email protected]
Scope This policy applies to IT Technicians.
Purpose To prevent the lack of productivity and cost of replicating the data.
Policy Title Information Security Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department IT and Registrar
Inquiries [email protected]
Scope This policy provides the standards to be applied to access & asset control mechanisms.
Purpose To ensure CamEd’s information technology resources and outlines best practice guidelines for operational security management.
Policy Title Internet Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department IT Department
Inquiries [email protected]
Scope This policy applies to employees and students who use and set up Internet rules. The policy is Intended to be declared for employees only.
Purpose To ensure the proper speed setup and maintain the efficiency in use and conform to Internet security policy which is practiced around the world.
Policy Title Nameplate and CamEd Academic Document
Version 2.4
Effective Date July 28, 2023
Approved by Office of the President
Department IT Department
Inquiries [email protected]
Scope This policy applies to the registrar and all students of all programs.
Purpose To ensure the appropriate request and issue of nameplate and Academic document.
Policy Title Employee on Use of IT Facilities including Email and the Internet
Version 1.1
Effective Date July 28, 2023
Approved by Office of President
Department IT Department
Inquiries [email protected]
Scope This policy provides clarification on the practical application of the Acceptable Use of IT Facilities. These Guidelines apply to employees and students.
Purpose To ensure employee use of Institute IT facilities including email and the Internet is conditional upon compliance with all Institute policies, procedures and guidelines.
Policy Title Student Use of IT Facilities and Services Policy
Version 1.2
Effective Date July 28, 2023
Approved by Office of President
Department IT Department
Inquiries [email protected]
Scope This policy applies to all students of CamEd Institute.
Purpose To ensure students use of Institute IT facilities including email and the Internet is conditional upon compliance with all Institute policies, procedures and guidelines.
Policy Title Privacy Webpage
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department IT and Registrar
Inquiries [email protected]
Scope This policy applies to everyone who use CamEd website but does not extend to external websites linked from the Institute website.
Purpose To outline how the CamEd Business School collects information through the use of its website.
Policy Title Standard Computer Specification
Version 1.1
Effective Date April 1st, 2023
Approved by Office of President
Department IT Department
Inquiries [email protected]
Scope This policy standard applies to all employees.
Purpose To ensure the proper selection of computer hardware specifications which conform to office use and maintainability.
Policy Title Tax Simulation System Usage Policy
Version 1.0
Effective Date September 1st, 2023
Approved by Office of President
Department IT Department
Inquiries [email protected]
Scope This policy applies to all students of CamEd Institute.
Purpose

To outline the guidelines and requirements for using the Tax Simulation system.

Registrar / IT and Registrar

Policy Title Academic Calendar Policy
Version 2.0
Effective Date July 09, 2020
Approved by Office of the President
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all programs, students and employees.
Purpose To clarify the timing of academic and professional qualification programs and courses.
Policy Title Confidentiality of Students’ Personal Information
Version 1.0
Effective Date July 28, 2023
Approved by Office of President
Department: IT Department
Inquiries [email protected]
Scope This policy provides clarification on the use of student’s personal information.
Purpose To ensure CamEd’s information technology resources and outlines best practice guidelines for operational security management.
Policy Title Exam Registration and Score Collection Policy
Version 1.3
Effective Date July 28, 2023
Approved by Office of the President
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all students of all programs.
Purpose To ensure the proper ACCA exam registration and accurate ACCA score collection.
Policy Title Program Duration Policy
Version 1.0
Effective Date 2010
Approved by Office of the President
Department: IT and Registrar
Inquiries [email protected]
Scope This policy applies to all students pursuing academic degrees.
Purpose To clarify the duration during which a student must complete studies.
Policy Title Enrollment and Attendance Policy
Version 2.0
Effective Date July 09, 2020
Approved by Office of the President
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all CamEd students.
Purpose To ensure accurate recording of the student attendance and effectiveness and efficiency of the student enrollment processes including add course, drop course, change course, suspend study and dropout.
Policy Title Enrollment/Add/Change/Drop Procedure (BA Program)
Version 1.0
Effective Date July 09, 2020
Adopted by IT Department
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all CamEd students.
Purpose To ensure accurate recording of the student attendance and effectiveness and efficiency of the student enrollment processes including add course, drop course, change course, suspend study and dropout.
Policy Title Enrollment/Add/Change/Drop Procedure (Non-BA Programs)
Version 1.0
Effective Date July 01, 2020
Adopted by IT Department
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all CamEd students.
Purpose To ensure accurate recording of the student attendance and effectiveness and efficiency of the student enrollment processes including add course, drop course, change course, suspend study and dropout.
Policy Title Suspension/Dropout Procedure (BA Program)
Version 1.0
Effective Date July 09, 2020
Adopted by IT Department
Owner IT Department
Inquiries [email protected]
Scope This policy applies to all CamEd students.
Purpose To ensure accurate recording of the student attendance and effectiveness and efficiency of the student enrollment processes including add course, drop course, change course, suspend study and dropout.
Policy Title Registrar Report Procedure
Version 1.0
Effective Date September 10, 2020
Adopted by IT Department
Owner IT Department
Inquiries [email protected]
Scope This policy applies to registrar and academic and support staff at CamEd.
Purpose To ensure the appropriate report generation and clear understanding of report purpose and results.

Library

Policy Title Books/Materials Collection Development Policy
Version 2.0
Effective Date July 01, 2020
Approved by Office of the President
Owner Library Department
Inquiries [email protected]
Scope This policy applies to all CamEd students, faculty and staff.
Purpose To guide the decision making in the selection and management of the materials to support learning, teaching and research.
Procedure Title Books/Materials Disposal Procedure
Version 2.0
Effective Date July 01, 2020
Adopted by Library Department
Owner Library Department
Inquiries [email protected]
Scope This procedure applies to all CamEd students, alumni, faculty and staff and other library users.
Purpose To effectively manage books/materials disposal.
Procedure Title Circulation Procedure
Version 4.0
Effective Date July 01, 2020
Adopted by Library Department
Owner Library Department
Inquiries [email protected]
Scope This procedure applies to all CamEd students, alumni, CFA students, academic staff and support staff.
Purpose The aim is to ensure that all the check out, renewal and overdue books are under control so that the resources will be available and sufficient for every user.
Procedure Title Informationa and Media Literacy (IML) Procedure
Version 1.2
Effective Date April 13, 2021
Approved by Library Department
Owner Library Department
Inquiries [email protected]
Scope This procedure applies to all CamEd students.
Purpose To effectively promote the subscribed online and print resources including journals & magazines to students.
To assist students retrieved information relevant to their needs and improve their research skills on finding resources.
Procedure Title Book Request Procedure
Version 2.0
Effective Date July 01, 2020
Adopted by Book Request Procedure
Department Library Department
Inquiries [email protected]
Scope This procedure applies to all CamEd students, academic staff and support
staff.
Purpose To effectively control budget performance on book purchase which was measured for the whole year. To develop the library collection assessing the curricular needs, student needs, and teaching and research needs with appropriate information resources.
Procedure Title Library Regulations
Version 2.0
Effective Date July 01, 2020
Approved by Office of the President
Owner Library Department
Inquiries [email protected]
Scope This procedure applies to all library users.
Purpose These regulations aim at providing a better understanding of how to use the library resources for the maximum benefits of the users.
Procedure Title Library Service Report Procedure
Version 1.1
Effective Date July 01, 2020
Adopted by: Library Department
Owner Library Department
Inquiries [email protected]
Scope This procedure applies to all Circulation Librarian Staff to work summary reports and Head of Librarian to analyze the data.
Purpose To get the statistics used by students on each library item type for loan as well as online resource by month/semester/yearly for making plan on budgeting as well as action plan on the most/less item usage. To get statistic users accessing the library by month.

Learning Support Center / Academic Affairs

Policy Title Academic Freedom Policy
Version 1.0
Effective Date April 23, 2019
Approved by Board of Trustees
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to all students, academic staff and support staff.
Purpose This policy is to establish the principles of academic freedom to facilitate intellectual integrity, research and inquiry.
Policy Title BA, Mock Exam and Short Courses Exam Policy
Version 1.2
Effective Date July 09, 2020
Approved by Office of the President
Owner: Learning Support Center
Inquiries [email protected]
Scope This policy applies to LSC, academic staff, and all the students in the Bachelor of Accounting and Finance program, Cambodian Business Law and Cambodian Taxation Courses.
Purpose This policy is to ensure exams are prepared and arranged in a timely manner and conducted strictly and fairly.
Procedure Title Extra Session Requisition Procedure
Version 1.0
Effective Date July 09, 2020
Adopted by: Office of the President
Owner: Learning Support Center
Inquiries [email protected]
Scope This Procedure applies to all BA classes.
Purpose This Procedure is to ensure extra sessions are monitored and recorded with clear evidence for finance purposes.
Policy Title Faculty Evaluation Policy by Student
Version 1.2
Effective Date July 09, 2020
Approved by Office of the President
Owner: Learning Support Center
Inquiries [email protected]
Scope This policy applies to all faculty members, full-time and part-time, and both BA and ACCA/CAT instructors, who are being employed by CamEd Business School.
Purpose This policy is to monitor and ensure that the teaching quality of faculty staff meets the standards required by CamEd as well as meeting the expectations of students.
Policy Title Student/Academic Staff Ratio Policy
Version 1.1
Effective Date April 23, 2019
Approved by Office of the President
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to all students, academic staff and support staff.
Purpose This policy is to establish the principles governing faculty student ratios for purposes of scheduling, enrollment, recruitment and management of learning activities.
Policy Title Grading Policy
Version 1.2
Effective Date July 09, 2020
Approved by Office of the President
Owner: Learning Support Center
Inquiries [email protected]
Scope This policy applies to all academic staff and students
Purpose This policy is to ensure a standard grading system to measure student achievement of learning outcomes.
Policy Title Study Materials Policy
Version 1.0
Effective Date September 02, 2020
Approved by Office of the President
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to LSC, faculty members, and all the students in the Bachelor of Accounting and Finance program.
Purpose This policy is to determine the method by which study materials are selected and disseminated to students.
Procedure Title LSC Staff Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to all Learning Support Center staff.
Purpose This policy is to ensure the LSC staff performance meets the basic standard of requirement as LSC staff.
Procedure Title Study Schedule Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to LSC, HR, Registrar, Admissions, faculty members and students in preparing a study schedule of any programs of CamEd Institute.
Purpose This policy is to ensure preparedness and responsiveness of LSC staff in terms of scheduling classes each academic term.
Procedure Title Student Complaints and Grievances Policy
Version 1.2
Effective Date April 23, 2019
Approved by Executive Committee
Owner Learning Support Center
Inquiries [email protected]
Scope This policy applies to all BA and CAT/ACCA students.
Purpose This Policy is to ensure the student complaint is heard and taken care of.

Research Committee

Policy Title Research Committee Selection Policy
Version 1.1
Effective Date September 2020
Approved by Office of the President
Department Research Committee
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose This policy is to establish the role of research committee members, their selection and appointment.
Policy Title Research Policy
Version 7.0
Effective Date April 2022
Approved by Research Committee (also known as CamEd Research Center)
Department Research Committee
Inquiries [email protected]
Scope This policy applies to all employees and students.
Purpose This policy establishes the principles to be followed for research that is conducted by academic staff and sponsored by CamEd Business School (CamEd).

Facilities

Policy Title Maintenance and Repairs Policy
Version 1.0
Effective Date April 23, 2019
Approved by Executive Committee
Department Facilities
Inquiries [email protected]
Scope This policy applies to students, employees of CamEd Business School.
Purpose To establish a framework for the maintenance and repair of facilities to enhance the quality of facilities, maintain a healthy and safe environment and to facilitate the institute mission.
Policy Title Transportation Policy
Version 1.0
Effective Date April 2, 2018
Approved by Office of the President
Department Facilities Department
Inquiries [email protected]
Scope This policy applies to students and employees of CamEd Business School.
Purpose This policy aims to encourage the students and employees to use public transport when they travel to or from school in order to prevent congestion at the school campus and on the street and also to preserve the environment.
Policy Title Recycling and Waste Management Policy
Version 1.0
Effective Date May 27, 2018
Approved by Office of the President
Department Facilities Department
Inquiries [email protected]
Scope This policy applies to students and employees of CamEd Business School.
Purpose This policy aims to encourage students and employees to participate in saving the environment by contributing small efforts in everyday life habits and practicing responsible consumption for a better and clean future of Cambodia as well as planet earth. This policy assigns responsibilities to students and staff to follow adequate waste management in order to preserve the environment.
Policy Title Energy and Water Conservation Policy
Version 1.0
Effective Date June 7, 2019
Approved by Office of the President
Department Facilities Department
Inquiries [email protected]
Scope This policy applies to students and employees of CamEd Business School.
Purpose This policy aims to encourage the students and employees to practice the responsible consumption of water and energy as a part of an environmental preservation program.
Policy Title Disabled Students Support Policy
Version 1.0
Effective Date July 9, 2017
Approved by Office of the President
Department Facilities Department
Inquiries [email protected]
Scope This policy applies to students and employees of CamEd Business School.
Purpose This policy describes the provision on the support of the students with physical disabilities in CamEd business school.

Complaint Committee

Policy Title Staff Complaint Policy
Version 1.3
Effective Date 10 June 2022
Approved by The President
Owner Staff Complaint Committee
Inquiries [email protected]
Scope This policy applies to academic and non-academic staff of CamEd.
Purpose This Policy is to provide guidance in resolving staff’s complaints and grievances to ensure fairness and justice.
Policy Title Student Complaint Policy
Version 1.1
Effective Date 10 June 2022
Approved by The President
Department Student Complaint Committee
Inquiries [email protected]
Scope This policy applies to CamEd Students
Purpose This Policy is to provide guidance in resolving student’s complaints and grievances to ensure fairness and justice.